Virginia Beach - Norfolk Hotel & Conference Center
5655 Greenwich Road
Virginia Beach, VA 23462
Thursday AFTERNOON, Sept 13 -- OPTIONAL WRITER'S BOOTCAMP 12 - 4 PM for an additional fee; check-in at 11:45 AM.
Thursday AFTERNOON, Sept 13 -- OPTIONAL MASTER'S SESSION 12 - 4 PM for an additional fee; check-in at 11:45 AM.
Thursday EVENING, Sept 13 -- 6 workshops from which to choose, 7 - 9 PM, check-in at 6:30PM
Friday, Sept 14 -- Check in 8 - 8:30 AM; first 10-lines critiques begin at 8:30 AM; keynote begins at 9:45 AM; contest awards begin at 10:15, first set of six workshops begins at 10:45; lunch begins at 12:15; second set of six workshops begins at 1:25; third set of six workshops begins at 2:35; fourth set of six workshops begins at 3:45; social begins at 5 PM; Open Mic begins at 7 PM.
Saturday, Sept 15 -- Check in 8 AM; first 10-lines critiques begin at 8:30 AM; keynote begins at 9:45 AM; readings from first place winners begins at 10:15; first set of six workshops begins at 10:45; lunch begins at 11:45; second set of six workshops begins at 12:55; third set of six workshops begins at 2:05; fourth set of six workshops begins at 3:15; fifth set of six workshops begins at 4:25; conference ends at 5:25 PM.
***Fulltime enrollment means that you are a high school student, an undergraduate student taking a minimum of twelve credits per semester, or a graduate student taking a minimum of six credit hours per semester. Please include a copy of your FALL 2018 class schedule (or a letter from your school that shows your intent to attend classes Fall 2017) along with your conference registration.
Email HRW with questions or call (757) 639-6146
Our Mailing Address:
Hampton Roads Writers
P.O. Box 56228
Virginia Beach, VA 23456
Attendee Terms & Conditions
By registering for the 10th annual Hampton Roads Writers (“HRW”) Conference (the “Conference”), the holder of the registration (the “Attendee”) automatically agrees to the terms and conditions set forth below (the “Terms and Conditions”). These Terms and Conditions apply to each attendee registered for the Conference. Any person, delegate, accompanying person, student, media representative, speaker, or exhibitor who is present at the conference is considered an attendee.
HRW reserves the right to render, in its sole and absolute discretion, all interpretations and decisions in connection with the Terms and Conditions and to establish further regulations binding upon Attendee as may be deemed necessary to the general success and well-being of the Conference and/or any person(s) affiliated therewith. HRW’s decisions and interpretations shall be final in all cases.
Rules, Regulations & Attendee Conduct— Attendee agrees to abide by all fire, safety, and health regulations of the local, city, state, and conference hotel where the conference is held. Attendee must comply with all applicable federal, state, and local ordinances, as well as HRW policies and procedures as set forth below. Participants in violation of such rules and/or who behave in an unsafe or careless manner while attending the conference may be asked to leave immediately and will be held responsible for their actions. Attendee acknowledges that such violations may result in the attendee being removed from the Conference and barred from returning without refund of the Attendee’s registration fee. Attendee likewise acknowledges and agrees that all attendees of the conference have the right to enjoy the conference equally. Disruptive behavior that interferes with the conduct of reasonable business at the Conference, or any other attendee’s safety or comfort, may result in the attendee being removed from the Conference and barred from returning without refund of the Attendee’s registration fee.
Sexual harassment is prohibited during the entirety of the annual conference. Sexual harassment can be physical and/or psychological in nature. An aggregation of a series of incidents can constitute sexual harassment even if one of the incidents considered on its own would not be harassing. All conference participants (faculty members, attendees, vendors, volunteers, and anyone else involved with the conference, excluding hotel employees over whom we have no authority) are prohibited from harassing other conference participants. If a participant believes that he or she has been subject to sexual harassment or any unwelcome sexual attention, he or she may address the situation directly and immediately to the harasser, if possible. If the inappropriate conduct does not cease, or if the participant is unable to or uncomfortable with addressing the alleged harasser directly, he or she should report the incident directly to the conference director or to any of her subordinate directors. It is helpful, but not required, to provide a written record of the date, time, and nature of the incident(s) and the names of any witnesses. Conference participants who violate this policy are subject to appropriate discipline. If an investigation results in a finding that this policy has been violated, the harasser will be subject to immediate expulsion from the conference without benefit of refund. Persons who violate this policy may also be subject to civil damages or criminal penalties as allowed by law.
Indemnity— To the extent permitted by law, the Attendee agrees to protect, indemnify, defend, and hold harmless HRW and its officers, directors, volunteers, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney's fees) arising out of or connected to the actions or failure to act in accordance with the Terms and Conditions by Attendee, its officers, directors, volunteers, or agents, except those claims arising out of the other party's gross negligence or willful misconduct.
Access Guidelines— HRW is committed to making all reasonable arrangements that will allow people to participate in conference events. All rooms at the conference are wheelchair accessible. The first row of seating in meeting rooms is reserved for individuals with special needs. In order to help us better prepare, all requests for special services, equipment, or accommodations should be submitted in advance of the conference. Please submit your request to HRWriters@cox.net by Friday, September 1, 2018. Attendees who require special onsite assistance during the conference should request it from personnel at HRW’s conference check-in table.
Alcohol & Drugs— HRW supports and enforces all laws of the state and municipality where the Conference is held in all matters concerning alcohol and other controlled substances. It is considered unlawful to furnish or give any liquor, malt, or brewed beverages to minors, visibly intoxicated persons, habitual drunkards, or those prone to intemperate habits. It is also illegal for minors to purchase or possess alcohol and to be visibly intoxicated. All medically unsupervised possession of controlled substances is prohibited. The manufacture, delivery, sale, and possession of an illegal substance could result in legal action. Smoking is not permitted in the meeting rooms.
Lost Registration Badge— Attendee’s registration badge must be worn at all times during the Conference. Access to the Conference facilities will not be granted to those without proper credentials. If an Attendee loses, misplaces, or forgets his or her name badge, a replacement fee of $25.00 will be charged for the creation of a new registration badge. Once the new registration badge is released to the Attendee, the lost badge will become invalid.
Modification of the Conference Program— HRW reserves the right to modify the program, which is published as an indication only.
Registration, Hotel, & Travel Accommodations— Registration includes admission to HRW’s plenary and breakout sessions, continental breakfasts and buffet lunches on Friday and Saturday during the conference and admission to the social on Friday evening. Other meals, lodging, and travel are not included. Hotel accommodations at a reduced rate are subject to availability and will be allocated on a first come, first served basis.
Salvatory Clause— If there is a determination that any part of the Terms and Conditions is ineffective or impracticable, then the validity of the Terms and Conditions remaining is not impaired.
Photography & Filming— Photographs, audio, and video will be captured during the conference. Attendees hereby grant HRW and its representatives permission to photograph and/or record them at the conference, and distribute (both now and in the future) the attendee's image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Photography or Recording Usage by Attendees— HRW appreciates all photographic coverage of the Conference. Audio and video recordings are not permitted without the prior written consent of the person being recorded.
Force Majeure— Attendance at the Conference is subject to acts of God, government authority, disaster, or other emergencies, any of which make it illegal or impossible for HRW and/or the Conference hotel to provide the facilities and/or services for the Conference, or make it illegal or impossible for the Attendee to utilize the hotel for the Conference. A registration may be canceled for any one or more of such reasons by written notice from HRW to the Attendee without liability on the part of HRW.
Cancelation— In the event the Conference cannot be held or is postponed due to events beyond the control of HRW, HRW shall not be liable to Attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. Under such circumstances, Attendees may choose to have their registration fee refunded in full.
This photo of Virginia Beach is courtesy of TripAdvisor